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Solicitors and Estate Agents

Southport Office  01704 534034
Ainsdale Office 01704 574144
Churchtown Office 01704 211649     

Authorised & Regulated by The Solicitors Regulation Authority
Member of the Law Society's Family Law Panel
Member of the Society of Trust and Estate Practitioners
Registered No 569492


Cockshott Peck Lewis - Privacy Policy

Introduction

This policy document explains what information and personal data we might hold about you as our client and also tells you about your privacy rights. This information is being provided to you pursuant to the General Data Protection Regulations ("GDPR")

From time to time we may change this policy so if ever you have any concerns about your personal data please check on our web site for the up to date privacy policy and our terms and conditions contained in our client care letter.

Cockshott Peck Lewis is the trading name of Cockshott Peck Lewis Limited whose registered offlce is at 24 Hoghton Street Southport PR9 OPA. The company registration number is 8100189.

What personal data do we hold?

It is necessary for us to be able to represent you to the best of our abilities to obtain from you personal information. That information will vary depending on the nature of the work that we are carrying out for you but it probably falls within the following broad categories:-

(a) Identification to correctly identify you we will take from you copies of personal documents such as utility bills, passports and driving licences. We will ask for your full name, address and date of birth

(b) Financial Data — for some categories of work we will ask you for your bank details. We may also ask you to give information as to the source of funds that you are paying to us in connection with property transactions

(c) Contact Data — these would include email addresses and telephone numbers as well as of course correspondence addresses

This personal data is collected by us directly from you but we may also receive information about you from third parties. Again this would vary depending upon the nature of the instructions that you are giving to us but, for example, in a property transaction we may receive information about you from mortgage brokers or lenders

We will only ask you to give us personal data that we believe is necessary for us to be able to carry out the work that you have asked us to undertake on your behalf.
Use of Personal Data

By signing our client care letter you are consenting to us using your personal data for the necessary performance of the contract that exists between us. In other words we will only use it for the purpose for which it was originally collected. Having said that we are regulated by the Solicitors Regulation Authority (SRA) and because of that we may be obliged to share information with that authority, The Law Society and our insurers. If we are permitted to do so we will anonymous any information requested.

How long is the Personal Data kept?

First and foremost we have to keep your data for as long as necessary so as to perform the instructions that you have given to us. After that we have a duty to the SRA and our insures to hold the information for anything up to 12 years from the conclusion of the work that we carry out on your behalf.

Your legal rights

You are entitled, in most cases, to receive a copy of your personal data that we hold about you so that you can check that we are lawfully processing it. If you believe that the information we are holding is incorrect you may request that that information is altered.

You can ask us to delete or remove personal data where there is no longer any good reason for us to hold it

You have the right to have your personal data transferred to a third party

If you have consented to your personal data being processed i.e. for marketing purposes you have the right to withdraw that consent.

Our Responsibilities

We shall endeavour to protect any personal data that we hold on your behalf. We will ensure that any paper records are stored securely. Any electronic information will be stored securely and the only persons with access to it are our employees and IT support staff who all have a duty of confidentiality.

By signing our client care letter you consent to us communicating with you electronically. We shall do our best to ensure the upmost protection of electronic communications but you must appreciate that emails are not totally secure methods of communication.

If you have any concerns in the way in which we handle your personal data then please contact us regarding those concerns. You do have the right to complain to the Information Commissioner Office, the UK Supervisory Authority for Data Protection Issues (www.ICO.org.uk)